[Your Company’s Letterhead]
[Your Company’s Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]

[Date]

[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Company/Department]
[Address]

Subject: Notification of Upcoming Audit Scheduled for [Date]

Dear [Recipient’s Name],

We would like to inform you that an audit of [specify what will be audited, e.g., “the financial records and processes”] has been scheduled to begin on [date]. The purpose of this audit is to ensure compliance with applicable regulations and to verify the accuracy of financial documentation.

Our audit team will require access to relevant records, systems, and personnel during this period. To facilitate a smooth process, we kindly request that you prepare the following in advance:
– [List specific documents, e.g., “General ledger, financial statements, tax filings, and any supporting documentation.”]
– [Other necessary preparations, e.g., “Access to accounting software and any related systems.”]

Please let us know if there are any conflicts or concerns regarding the audit schedule. We are willing to accommodate any reasonable adjustments to ensure minimal disruption to your operations.

Should you have any questions or require further details, feel free to contact me at [phone number] or [email address].

Thank you for your cooperation and attention to this matter.

Sincerely,
[Your Full Name]
[Your Position]
[Your Company]