Certainly! Below is an example of a **Venue Rental Agreement** for an event. This agreement is written in a formal legal style and includes key terms typically found in venue rental contracts.

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### **VENUE RENTAL AGREEMENT**

This Venue Rental Agreement (the “Agreement”) is entered into as of [Effective Date], by and between:

**Event Organizer**: [Event Organizer’s Name/Company], a [jurisdiction] [corporation/LLC], with its principal office located at [Address] (“Organizer”),

and

**Venue Owner**: [Venue Name], a [jurisdiction] [corporation/LLC], with its principal office located at [Address] (“Venue Owner”).

**RECITALS**

WHEREAS, the Organizer wishes to rent the venue located at [Venue Address] (the “Venue”) for the purpose of hosting [Event Name] (the “Event”);

WHEREAS, the Venue Owner agrees to rent the Venue to the Organizer for the Event on the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

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### 1. **Description of Venue and Event**

1.1 **Venue**: The Venue is located at [Venue Address] and includes the following facilities and services: [list specifics of the venue, e.g., hall, seating capacity, audio-visual equipment, lighting, restrooms, etc.].

1.2 **Event Details**: The Event is described as follows:
– **Event Name**: [Event Name]
– **Event Date(s)**: [Date(s) of Event]
– **Event Time**: [Start and End Time]
– **Event Description**: [Brief Description of the Event]

1.3 **Permitted Use**: The Organizer agrees to use the Venue solely for the Event and related activities as described herein and agrees not to use the Venue for any other purpose without the prior written consent of the Venue Owner.

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### 2. **Rental Fees and Payment Terms**

2.1 **Rental Fee**: The Organizer agrees to pay the Venue Owner a rental fee of [Amount] for the use of the Venue. This fee includes [list of what the fee covers, e.g., room rental, equipment, cleaning services, etc.].

2.2 **Security Deposit**: The Organizer shall pay a refundable security deposit of [Amount] upon signing this Agreement. The deposit shall be used to cover any damage to the Venue or any unpaid fees. The deposit, or the remaining balance thereof, will be refunded to the Organizer within [X] days following the Event, subject to any deductions for damages or fees.

2.3 **Payment Schedule**:
a) [Amount] is due upon execution of this Agreement to secure the Venue rental.
b) The remaining balance of [Amount] is due [X] days prior to the Event.

2.4 **Late Fees**: Any late payments are subject to a late fee of [Percentage]% of the outstanding balance per [day/week/month] until paid in full.

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### 3. **Cancellation Policy**

3.1 **Cancellation by Organizer**: If the Organizer cancels the Event more than [X] days prior to the Event date, the Venue Owner shall refund [Percentage]% of the rental fee, minus a cancellation fee of [Amount]. If the Organizer cancels less than [X] days prior to the Event, the Organizer shall forfeit the rental fee.

3.2 **Cancellation by Venue Owner**: If the Venue Owner cancels the Event for any reason, except in cases of force majeure, the Venue Owner shall refund all payments made by the Organizer. The Venue Owner shall also make reasonable efforts to offer alternative dates or venues for the Event.

3.3 **Force Majeure**: Neither party shall be held liable for failure to perform any of its obligations under this Agreement if such failure is caused by an event of force majeure, such as acts of God, government regulations, natural disasters, pandemics, or other events beyond the reasonable control of either party.

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### 4. **Obligations and Responsibilities**

4.1 **Venue Owner’s Responsibilities**: The Venue Owner agrees to:
– Provide the Venue in a clean and safe condition.
– Ensure all agreed-upon equipment and services are provided as outlined in this Agreement.
– Comply with all applicable laws, ordinances, and regulations pertaining to the Venue.

4.2 **Organizer’s Responsibilities**: The Organizer agrees to:
– Use the Venue solely for the Event and related activities.
– Ensure that the Event complies with all applicable laws and regulations, including those regarding health and safety, permits, and insurance.
– Provide all necessary personnel, including event staff, performers, and security, if applicable.
– Obtain any necessary permits or licenses required for the Event.
– Not exceed the Venue’s maximum capacity of [X] persons.

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### 5. **Insurance and Liability**

5.1 **Insurance**: The Organizer shall obtain and maintain general liability insurance for the Event, naming the Venue Owner as an additional insured party. The Organizer shall provide proof of such insurance to the Venue Owner no later than [X] days before the Event.

5.2 **Liability**: The Organizer agrees to indemnify, defend, and hold harmless the Venue Owner from any claims, damages, or liabilities arising from the Organizer’s use of the Venue, including any injury or damage to persons or property during the Event.

5.3 **Damage to Venue**: The Organizer shall be responsible for any damage to the Venue or its property caused by the Organizer, their staff, or Event attendees. The Organizer agrees to cover the cost of repairs or replacements as necessary.

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### 6. **Miscellaneous Provisions**

6.1 **Governing Law**: This Agreement shall be governed by and construed in accordance with the laws of [State/Country].

6.2 **Dispute Resolution**: Any dispute arising under this Agreement shall be resolved through [mediation/arbitration], and the parties agree to submit to the jurisdiction of the courts in [Location].

6.3 **Entire Agreement**: This Agreement constitutes the entire understanding between the parties with respect to the Event and supersedes all prior discussions, negotiations, and agreements.

6.4 **Amendment**: This Agreement may only be amended by written agreement signed by both parties.

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**IN WITNESS WHEREOF**, the parties have executed this Venue Rental Agreement as of the Effective Date.

**Venue Owner**:
[Venue Owner’s Name]
[Authorized Signature]
[Title]
[Date]

**Event Organizer**:
[Organizer’s Name]
[Authorized Signature]
[Title]
[Date]

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### **Explanation of Key Terms:**

1. **Rental Fee and Payment**: The terms clearly outline the cost structure, payment schedule, and any late fees to ensure both parties are aware of their financial obligations.
2. **Cancellation Policy**: This section provides clarity on what happens in the event of cancellation by either party, including conditions for refunds and any fees.
3. **Obligations and Responsibilities**: Specifies what each party is required to do to ensure the Event runs smoothly and in compliance with applicable laws.
4. **Insurance and Liability**: Protects both parties by requiring insurance and outlining the liabilities associated with damage or injury during the Event.

This **Venue Rental Agreement** ensures that both the Venue Owner and the Event Organizer understand their respective rights, obligations, and liabilities. It can be tailored further depending on the specifics of the Event, the Venue, or any additional services being provided.