Subject: Notification of Potential Plagiarism in Submitted Work

Dear [Author’s Name],

I am writing to inform you about a concern regarding your recent submission titled “[Document/Manuscript Title]”, submitted to [Institution/Journal Name] on [Submission Date]. During the review process, our plagiarism detection tools identified significant similarities between your work and previously published material.

Details of Concern:

• Similarity Index: [XX%]
• Sources with Overlap:
  • Source 1: [Title/URL]
  • Source 2: [Title/URL]
• Specific Sections: The overlapping content primarily occurs in sections [e.g., Introduction, Methodology, etc.].

While we recognize that some overlap may be inevitable due to common terminology or references, it is essential that all borrowed ideas, text, or data are properly attributed to the original sources. Failure to do so may constitute a violation of our [institutional/journal’s] plagiarism policy.

Next Steps:
We request that you:

1. Review the highlighted sections and ensure that all borrowed content is adequately paraphrased or quoted with proper citations.
2. Provide a revised version of the work with a detailed explanation of the changes made.
3. Submit your revisions by [Deadline Date].

Consequences:
If these concerns are not addressed, your submission may be subject to further investigation, and appropriate actions will be taken in accordance with our policies, which could include rejection of the submission or referral to the appropriate disciplinary body.

If you believe this notification has been issued in error or would like to discuss the matter further, please do not hesitate to contact us at [Contact Information].

Thank you for your prompt attention to this matter. We appreciate your commitment to maintaining academic integrity and look forward to your cooperation.