[Your Company’s Letterhead]
[Your Company’s Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]

[Date]

[Tax Authority Name]
[Tax Authority Address]
[City, State, ZIP Code]

Subject: Inquiry Regarding [Specific Issue or Query, e.g., “Tax Penalty Abatement Request for Tax Year 2023”]

Dear [Tax Authority Representative’s Name],

I am writing to address [specific issue or query, e.g., “a penalty that was assessed on our company for late payment of taxes for the tax year 2023”]. We respectfully request your consideration of the following details and any applicable relief measures.

Summary of the Issue:
On [date], [describe the event or issue, e.g., “our company received a notice from your office regarding a penalty of $5,000 for late tax payment”]. We understand the importance of timely compliance and aim to resolve this matter promptly.

Explanation:
[Provide a brief explanation of the reason behind the issue, e.g., “Due to unforeseen circumstances, such as a delay in our internal accounting processes, the payment was submitted two days past the deadline.”]

Request for Resolution:
Given the circumstances, we kindly request [state your request, e.g., “an abatement of the penalty imposed, based on reasonable cause criteria”]. We have taken measures to ensure compliance in the future, including [mention any measures taken, e.g., “enhancing our internal review process and setting up automated reminders”].

Enclosed Documentation:
Please find attached the following documents for your review:
1. [Document Name, e.g., “Copy of the penalty notice received”]
2. [Document Name, e.g., “Proof of payment”]
3. [Any other supporting documentation]

We would appreciate your favorable consideration of our request and are willing to provide any additional information necessary for your review. Please do not hesitate to contact me at [phone number] or [email address] should you have any questions or require further clarification.

Thank you for your attention to this matter.

Sincerely,
[Your Full Name]
[Your Position]
[Your Company]